Urbs in Hypno:
A City of Hypnosis
A report is a communication from an individual to Beguiled regarding an interaction that violates, or may violate, Beguiled event policies.
The ConCom (convention committee) is an abbreviated name for the Beguiled board.
The consent team is a separate entity from the ConCom charged with ensuring that everyone involved in a consent-related incident is heard, understood, and supported. The consent team does not make decisions about what actions should be taken after an incident.
A conflict of interest occurs when someone who would normally handle a report is faced with a report involving themselves or someone with whom they have close personal ties. In this case the person is said to be in conflict and cannot be involved in the handling of that report.
Anyone may submit a report to Beguiled involving possible violations of Beguiled event policies. The best method of doing so depends on the timing and nature of the report.
If an incident happens during the event, the best way to report is in person. For consent-related reports, you can approach a member of the consent team directly and ask for assistance; they are recognizable by their green lined badges and consent team ribbon. You can also approach a member of ConCom (purple lined badges) or go to the 5th Floor Consuite and ask to speak to someone on the consent team. You do not have to provide any details about why you are asking nor should any be requested at this point. The person you ask will locate an on- duty consent team member and either escort you to them or have them meet you in whatever location you designate. You can also use the Beguiled Discord Server to contact consent team and/or ConCom. If you prefer, you can use email to make the initial report, but the response time will be much longer.
For other types of policy violations, the best way to report is to go to a member of ConCom and let them know that you wish to report a policy violation. You can also use the Beguiled Discord Server to find ConCom during the event. Email is an option, but it will take longer to get a response because we aren’t able to check email frequently during the event.
Before the event starts or once the event is over, the best way to submit a report is via email. To report a consent incident that occurred at the event, email firstname.lastname@example.org. This email address goes directly to the consent team lead and is not copied to anyone on the ConCom.
You can submit a report to email@example.com for issues not involving a consent incident that occurred at the event. This address is used for reports such as:
In order to be actionable, a report must contain at least basic information:
Anonymous reports are virtually impossible to resolve in any meaningful way, so it is the policy of Beguiled not to accept or act on anonymous reports.
When a ConCom member has a conflict of interest involving a report, that ConCom member must recuse themselves from all decisions involving the report and is not permitted to access the details of the report, including the identity of the reporting person.
When a member of the consent team has a conflict of interest involving a report, that team member is not permitted to take part in the handling of the report or to access information about the report.
In an extraordinary case where a report creates a conflict of interest for majority of the ConCom, the ConCom may request that another event’s ConCom handle the report to assure objectivity. If a report creates a conflict of interest for the entire consent team, Beguiled may request that another event’s ConCom, or an external consent-resolution organization, handle the report to assure objectivity.
Consent incident reports involving events that took place at Beguiled are handled directly by the consent team. The consent team will:
The consent team’s report is then reviewed by the ConCom, who are solely responsible for deciding whether corrective action is warranted and what actions are appropriate to the situation. Reports involving privacy, harassment, consent incidents not occurring at Beguiled, and other matters are handled by the Beguiled ConCom, possibly with the assistance of the consent team. In such cases, the following process applies:
Some incidents may by their nature require us to deviate from our usual process, in which case we will do what seems to make sense for that incident. Our default is to follow our process as outlined. Neither the consent team nor the ConCom will interview or take a statement from anyone who does not consent to that interaction. The consent team is never tasked with drawing conclusions or making recommendations when handling a report. In the case of reports made by a third party, the consent team will first check with the individual(s) about whom the third party is worried to see if they are ok and whether they agree a violation may have occurred. After speaking with the subject(s) of the report, the third party will be notified that the consent team has done so, however no further details (including the decision whether or not to proceed) will be shared unless the subject of the report has requested differently.
While a report is being reviewed and processed, someone in the group responsible for handling the report will be a designated reporting contact for the report. The reporting contact is responsible for communicating regularly with the reporting party to provide status and answer any questions about the process. When the ConCom reaches a decision on the report, the reporting contact communicates directly with the reporting party to convey what was decided and what action(s) will be taken. The ConCom, at its discretion, may inform other event ConComs about consent-related incidents and their resolutions.
All reports are considered to be sensitive in nature. Except for summarized reports to other ConComs as described below, details of a report are not released to others who are not directly working on the report, except with the consent of those involved in the report. The identity of the person reporting is treated as confidential and only disclosed to those with a need to know.
Note: When handling a consent incident report, the consent team will necessarily have to describe to the person accused the general nature of the incident, which may give the accused sufficient information to deduce the identity of the reporting person. Neither the consent team nor the ConCom will ever confirm or deny anyone’s guess as to who has filed a report or disclose the identity of a reporting person.
When an incident has potential to affect other events, Beguiled will generally inform other recreational hypnosis events about that incident. The report takes the form of an email to the ConCom of those events which includes the scene name of the person found to have violated policy, the nature of the policy violation, and the action(s) taken by Beguiled in response. Other details may be provided at the other event’s request but will not include the identity of the reporting person. In cases where someone is accused of a consent violation but cleared, Beguiled may communicate that information to other event ConComs to offset any reputation damage that may have been done to the person(s) accused.
Repercussions will be based on the violation in question, as well as well as any prior violations by, or issues with, the person(s) in question.